A project package should contain the resources the recipient needs and the permissions that allow those resources to be shared. A font, stock texture, photograph, or purchased brush may carry conditions different from the original illustration. Check the relevant license before including a third-party file, and provide a permitted alternative when the recipient needs access you cannot redistribute directly.
Identify resources that entered the working document
Review linked images, fonts, textures, templates, icons, and other external materials used in the source. Distinguish material incorporated into the final artwork from reference-only resources kept for study. A reference board does not necessarily belong in a public delivery package, and a directly used stock image may require records or restrictions that ordinary project notes do not capture.
Find the license or permission terms associated with the actual resource and purchase. Do not infer rights from a general label such as royalty free or from the fact that a download was free. Check whether client use, editable-source sharing, embedding, modification, attribution, and redistribution are addressed. Requirements vary, so record the relevant terms rather than applying one rule to every asset category.
Keep purchase records, source links, license copies, and any written permission in the project archive. Include the resource's identity and version where relevant. A link alone may change or disappear, while an unexplained file provides no evidence of its conditions. Use records that help a future editor understand both where the material came from and what the project was permitted to do with it.
Prepare a usable handoff within those conditions
When redistribution is permitted, package the necessary resource with its required notices or credit information. When it is not, explain how the recipient can obtain the appropriate license or supply a replacement. Avoid hiding an excluded dependency inside a source described as complete. The recipient needs to know what will be missing and what action is required to make the file usable.
For fonts, follow the specific license and delivery requirements. Outlining or rasterizing text may preserve appearance in some workflows, but it changes editability and does not automatically resolve every rights question. Retain an editable source where permitted and explain the delivered text's status. Do not send a font file casually because it is already installed on your computer.
If a license is unclear or the planned use is consequential, raise the question through the project's appropriate legal or procurement process before packaging. Keep the issue specific to the resource and use rather than making unsupported broad legal claims. A small replacement or separately licensed asset may be simpler than building the entire handoff around an uncertain permission assumption.
Check the final package for unnecessary third-party files and preserve the permissions record with the archive. Include practical dependency notes for the recipient without overwhelming them with unrelated research material. Responsible packaging delivers a usable source and appearance while respecting the actual conditions of incorporated resources, reducing the chance that a later editor unknowingly redistributes or relies on material outside the project's permitted use.